The deadline for submitting the Out-Of-State Ownership List to the Department of Revenue is on or before June 1, § 39-5-102(3), C.R.S. The Department of Revenue requests that the data be submitted electronically in an Excel spreadsheet. This spreadsheet is a list of the names and addresses of all nonresidents as shown in your records as of the previous assessment date of owned real or personal property within the county. The requested format is detailed as follows:
| Column Name | Column Format | Max. Column Length (# of Characters) | Additional Guidelines |
|---|---|---|---|
| County | Text | 35 | The County should be spelled out (i.e., Denver, Weld) |
| Parcel | Text | 35 | |
| SubClass | Text | 20 | |
| Owner Name 1 | Text | 100 | |
| Owner Name 2 | Text | 100 | |
| Owner Address 1 | Text | 100 | The Address fields should be in one column (W 123 S Main Blvd), not broken up into separate columns (W), (123), (S),(Main),(Blvd) |
| Owner Address 2 | Text | 100 | The Address fields should be in one column (W 123 S Main Blvd), not broken up into separate columns (W), (123), (S),(Main),(Blvd) |
| Owner City | Text | 50 | |
| Owner State | Text | 2 | |
| Owner Zip | Text | 9 | |
| Physical Address | Text | 50 | The Address fields should be in one column (W 123 S Main Blvd), not broken up into separate columns (W), (123), (S),(Main),(Blvd) |
| Location City | Text | 50 | |
| Actual Value | Currency | 99,999,999,999.00 | The Actual Value field doesn’t have an actual set length, but the field should be a Currency format with two (2) decimals. |
Please email the data to Lauren Hagge at lauren.hagge@state.co.us.
Department of Revenue employees are working remotely, please email Lauren to notify him if you need to mail the data. Data can be mailed to Lauren at the following address:
Department of Revenue
Audit Selection Committee
Attn: Lauren Hagge
720 South Colorado Blvd.
North Tower, Suite 400N
Denver, CO 80246
Any questions regarding the format or report specifications may be directed to Lauren Hagge at lauren.hagge@state.co.us or (303) 692-7938.